Archived Inventory

📦What Is Archiving?

Archiving is the automated process Flxpoint uses to mark inventory items as no longer available from a specific supplier (source). This typically happens when:

  1. The product has been discontinued
  2. The item is no longer included in the supplier’s inventory feed
  3. There is no valid quantity available to sync

When this occurs, Flxpoint sets the item’s status to Archived and reduces the quantity to 0 for that source. This helps maintain accurate product availability and prevents listing items that are no longer sellable.

 

 

🛠️ How-to Guide

This guide helps you identify and understand archived inventory records so you can take action when a supplier stops offering a product.

🔎 Goal: Locate all archived products and understand their effect on product quantity.

 

✅ Steps to View Archived Inventory

Go to the Inventory tab
Navigate from the left-hand menu in Flxpoint.

Click the Filter icon

Choose the “Status: Archived” option
If not visible, click “Add Filter” and select Status → Archived.

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View all archived inventory records
These items will display with Quantity: 0 and Status: Archived.

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🔁 What Happens When a Product Is Archived?

Scenario Result
Only one source offered the item Product & listings will reflect Quantity: 0
Multiple sources offer the item Only the archived source is removed; others remain active and contribute to product quantity
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🧪 Tutorial

Learn by Doing: Investigate an Archived Item

Let’s walk through a practical scenario to understand how archiving works:

Goal: Investigate a product that’s no longer listed and determine if it's due to archiving.

  1. Search for the item using the SKU or product name
  2. Open the Inventory record
  3. Check the Status field in the Details panel
  4. Scroll down and check:
    1. Quantity is 0
    2. Source is still listed but inactive
  5. Review the Product view to see if other sources contribute quantity

You’ve now confirmed that the item is archived and removed from availability due to source status.

 

 

 

📘 Reference


Technical Details of Archived Status

Field Description
Status Archived — the item is no longer active from the source
Quantity Automatically set to 0 when archived
Effect on Listings Listings reflect 0 quantity if no other sources contribute
Display Location Inventory → Details panel
Source Behavior Source remains associated but cannot contribute stock


Additional Notes:

  • Flxpoint does not delete archived records; they remain for historical tracking.
  • If a supplier reintroduces the product, it will be reimported and marked active again.
  • Archived items will not be relisted until quantity updates from a valid source.