📦What Is Archiving?
Archiving is the automated process Flxpoint uses to mark inventory items as no longer available from a specific supplier (source). This typically happens when:
- The product has been discontinued
- The item is no longer included in the supplier’s inventory feed
- There is no valid quantity available to sync
When this occurs, Flxpoint sets the item’s status to Archived and reduces the quantity to 0 for that source. This helps maintain accurate product availability and prevents listing items that are no longer sellable.
🛠️ How-to Guide
This guide helps you identify and understand archived inventory records so you can take action when a supplier stops offering a product.
🔎 Goal: Locate all archived products and understand their effect on product quantity.
✅ Steps to View Archived Inventory
Go to the Inventory tab
Navigate from the left-hand menu in Flxpoint.
Click the Filter icon
Choose the “Status: Archived” option
If not visible, click “Add Filter” and select Status → Archived.
View all archived inventory records
These items will display with Quantity: 0 and Status: Archived.
🔁 What Happens When a Product Is Archived?
| Scenario | Result |
|---|---|
| Only one source offered the item | Product & listings will reflect Quantity: 0 |
| Multiple sources offer the item | Only the archived source is removed; others remain active and contribute to product quantity |
🧪 Tutorial
Learn by Doing: Investigate an Archived Item
Let’s walk through a practical scenario to understand how archiving works:
Goal: Investigate a product that’s no longer listed and determine if it's due to archiving.
- Search for the item using the SKU or product name
- Open the Inventory record
- Check the Status field in the Details panel
- Scroll down and check:
- Quantity is 0
- Source is still listed but inactive
- Review the Product view to see if other sources contribute quantity
You’ve now confirmed that the item is archived and removed from availability due to source status.
📘 Reference
Technical Details of Archived Status
| Field | Description |
|---|---|
| Status |
Archived — the item is no longer active from the source |
| Quantity | Automatically set to 0 when archived |
| Effect on Listings | Listings reflect 0 quantity if no other sources contribute |
| Display Location | Inventory → Details panel |
| Source Behavior | Source remains associated but cannot contribute stock |
Additional Notes:
- Flxpoint does not delete archived records; they remain for historical tracking.
- If a supplier reintroduces the product, it will be reimported and marked active again.
- Archived items will not be relisted until quantity updates from a valid source.