In the United States, firearms are subject to strict federal regulations, requiring them to be delivered to licensed FFL (Federal Firearms License) locations rather than directly to customers. Flxpoint Standard provides tools to help you manage these regulatory requirements by separating firearm-related items in your orders and ensuring they are routed appropriately. This guide will walk you through the steps for configuring firearms in your Flxpoint Standard account.
Understanding Firearm Regulations in Flxpoint
When orders contain firearms, they must go through a special workflow. This ensures that firearms are routed to FFL holders, as required by law. The key elements of this workflow include:
- FFL Information: Orders containing firearms must include the FFL license details of the receiving location.
- Order Splitting: Firearms are separated from other non-firearm items and placed into a separate fulfillment request, ensuring proper processing.
Flxpoint allows you to manage these requirements manually or with semi-automated processes.
Enabling Firearm Management
The first step is to enable the correct settings to ensure your system recognizes and processes firearm-related products properly.
a. Enable the ‘Contains Firearms’ Setting
In your source settings, you need to enable the option to indicate that certain products are firearms. This helps the system recognize which items require special handling.
- Navigate to Connections > Fulfillment Sources.
- Select your relevant source.
- In the Settings section, enable the ‘Contains Firearms’ option.
Automatic FFL Information Validation
When enabled and FFL Information has all required fields, fulfillment request can be auto-processed without needing to be reviewed beforehand.
When disabled or if FFL Information is missing any required fields, fulfillment request will be moved to "Additional Info Required" status for your review.
Mapping Firearm Fields in the Inventory Template
To ensure Flxpoint correctly identifies firearm-related items, you must map the appropriate fields in your Get Inventory mapping template. These fields typically include product identifiers for firearms and any necessary compliance details.
To ensure Flxpoint correctly identifies firearm-related items, you must map the appropriate fields in your Get Inventory mapping template. These fields help Flxpoint flag items that require FFL handling.
Steps to map fields:
- Navigate to Connections > Fulfillment Sources.
- Select your relevant source.
- Click on Integrations, then click on the three dots next to the operation, and select Manage Mappings.
Important Fields to Map:
- Product Type/Category: Ensure firearms are categorized correctly to distinguish between firearms and non-firearms.
- FFL Required: Indicates if an FFL is needed for the product.
- Firearm Indicator: Flags products that must follow firearm-specific workflows.
4. Enabling the FFL Toggle for Inventory Items:
Navigate to Products > Inventory and click on a firearm variant. Scroll to the Additional Properties section, where you’ll find the "Requires FFL" toggle. Make sure this is enabled for firearm-related products.
Adding FFL Information for Fulfillment
Once you have mapped your firearms, the next step is to ensure that your orders contain the required FFL information for delivery.
Manual FFL Entry
In cases where automatic validation isn’t available or enabled, you will need to manually add the FFL details for each order.
- Navigate to Orders
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When processing an order containing firearms, manually input the FFL details:
- FFL License Number
- FFL Address
- Receiving Party Contact Information
Automatic FFL Collection
If automatic FFL collection is enabled, Flxpoint will automatically populate the FFL details based on your mapped fields and the connected sales channel.
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Pro Tip: Ensure your sales channel supports FFL information collection, as Flxpoint relies on the sales channel to provide valid FFL details.
